Privacy Policy 1.0 for Job Gen, Revised on October 5, 2023

Introduction

Terms of Use Introduction

Thank you for using JobGen! This Privacy Policy outlines how we collect, use, and manage your personal data when you access and use our websites, software, and services, collectively referred to as "Services."

Who "you" are
In this Privacy Policy, "you" refers to different user categories to help you better understand how your information is relevant to our Services.

• 1.1. Job Seekers. You are a user who has created an account on JobGen to explore job opportunities, submit job applications, and manage your job search.

• 1.2. Employers and Recruiters. You are a user, whether an administrator or member, of an Employer or Recruiter Account on JobGen, which allows you to utilize our recruitment and applicant tracking features.

• 1.3. Website Visitors. You are simply visiting our websites (jobgen.click) out of curiosity or because you've heard about us from others.

• 1.4. Newsletter Subscribers. You have subscribed to our mailing lists, forms, or notification systems to receive updates and information about JobGen.

What & Why

We collect and utilize the following information to provide, enhance, secure, and promote our Services.

Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes.

JobGen's use and handling of data received from third-party services adhere to their respective policies and guidelines.

• 2.1. Your Data. Our Services offer a convenient and personalized way for you to store, share, and manage your documents, files, messages, and other content ("Your Data"). We also facilitate communication, collaboration, and access to Your Data across various devices and platforms. To enable this, we store, process, and transmit Your Data, as well as related information like your profile details, upload timestamps, and usage activity.
• 2.2. Usage Information. We collect data about your interactions with our websites and Services, including pages visited, clicks, actions performed, language preferences, and account activity (e.g., sharing, editing, viewing, creating, and moving data). This information helps us provide, improve, and safeguard our Services and user experiences.
• 2.3. Device Information. We gather information about the devices you use to access our Services, including IP addresses, operating system versions, browser type, device ID/MAC address, system performance data, referral sources, and, if enabled, location data. This data assists in identifying abuse and troubleshooting issues.
• 2.4. Cookies and Other Technologies. We employ various technologies, such as first-party and third-party cookies, and tracking services that use cookies and web beacons (page tags), to collect data about our website visitors. We use cookies and similar technologies for purposes such as:
  1. Gathering metrics related to your job search or hiring experience.
  2. Enhancing user convenience by storing your username in a cookie for faster sign-ins.
  3. Providing personalized content based on user preferences.
  4. Improving our Services and optimizing displayed content, which may include marketing materials
  5. Delivering tailored marketing content (related to our Services or others) and assessing its effectiveness. You can opt out of personalized ads by visiting a trusted service provider; this doesn't mean you won't see any ads, just that they won't be tailored to your online activity.
  6. Supporting certain Google Analytics features for Display Advertising, including re-targeting. You can manage Google Analytics tracking preferences and customize Google Display Network ads via the Google Ad Preferences Manager. Additionally, you may download the Google Analytics opt-out browser add-on. However, disabling cookies in your browser settings may limit your ability to use our Services. Third-party service providers may also set cookies and similar technologies to promote JobGen Services. Emails sent via our Services may include page tags to track email open rates and link clicks. You can adjust your cookie settings in your browser or disable them.
• 2.5. Log Data. Our web servers maintain log files that record data each time a device accesses them. These log files include information such as originating IP addresses, internet service providers, viewed files, operating system details, device types, and timestamps.
• 2.6. Referral Information. If you arrive at a JobGen website via an external source, such as a link on another website or in an email, we log information about the referring source.
• 2.7. Information from Third Parties and Integration Partners. We may collect personal data from third parties when you grant them permission to share your information with us or when you publicly share this data online.
• 2.8. Marketing. While some of our Services are available for free, we also offer paid Services. To support this, we may periodically send you information about upgrades when appropriate. You can opt out of receiving such marketing materials at any time by clicking the 'unsubscribe' link in the emails or updating your preferences in your account settings. Please note that we may contact individuals who do not have a JobGen account, and in the EU, we or a third party will seek consent before reaching out. If you no longer wish to receive communications from JobGen, you can unsubscribe using the provided options in the messages.
• 2.9. Account Information. If you are a Recruiter, we may collect the following Account Information:
  1. Registration Information: When you create an account, we collect your first and last name, username, password, email address, and company name.
  2. Billing Information: If you make payments to JobGen, we require your billing details, including name, address, email address, and payment method information (e.g., credit card number and expiration date or bank account details). We may use your billing address to determine applicable sales taxes.
  3. Account Settings: You can customize your preferences and personal details on your account settings page. Some of our Services also involve collecting the following data on your behalf:
  4. Your Contacts: You can choose to grant us access to your contacts, making it easier to send messages and invite others to use our Services. If you do so, we will store your contacts on our servers.
  5. Applicant Tracking Data: We store applicant tracking data (e.g., status updates, comments, or ratings) for your use, along with analysis tools.
  6. Profile Information: When you sign up for our Services, you provide information about yourself or your organization to give us a better understanding of your needs.
• 2.10. Data Processing Basis. We collect and utilize the personal data described above to offer you our Services securely and reliably. Additionally, we may process personal data for legitimate business purposes. If we use your personal data for other purposes, we will seek your consent or ensure that our partners obtain your consent.

Like any other website, Website Name uses ‘cookies'. These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.

With Whom

We may share information as outlined below, but we will not sell your data to advertisers or third parties.

• 3.1. Trusted Third Parties. JobGen engages trusted third parties, such as customer support and IT service providers, to help us enhance, secure, and promote our Services. These third parties may access your data to perform tasks on our behalf, and we remain responsible for their handling of your information in accordance with our instructions. For example, we may partner with third parties to:
• 3.2. Other Users. Certain information, such as your name, profile picture, email address, uploaded files, and usage data, may be visible to other users with whom you choose to share this information. If you are a Recruiter, when you register or join your organization's JobGen account, some of your basic information, such as your name, profile picture, and email address, may be visible to other users within your team on the same domain. Certain features may allow you to share additional information with others. If you are a Job Seeker and interact with an Employer or Recruiter Account, representatives of that organization may access and view the personal details you provided during the interaction.
• 3.3. Other Applications. You can choose to connect your JobGen account with third-party services, enabling data exchange between JobGen and these third parties to improve, protect, and promote their services. Please be aware that third parties will handle your information according to their privacy policies and terms of service.
• 3.4. Recruiter Administrators. If you are a Recruiter, your administrator may have the ability to access and manage your personal account within your organization's JobGen account. Refer to your organization's internal policies for more information. If you share Your Data with a JobGen account, the account's administrator may have the ability to access and modify what you share.
• 3.5. Legal Compliance and Public Interest. We may disclose your information to third parties if we determine that such disclosure is reasonably necessary to:
  1. Comply with applicable laws, regulations, legal processes, or enforceable governmental requests.
  2. Enforce our policies, including the investigation of potential violations.
  3. Detect, prevent, or address fraud, security issues, or technical problems.
  4. Protect the rights, property, or safety of our users, the public, or JobGen, as required or permitted by law.
  5. Facilitate a sale, merger, or change in control of all or part of our company or business, or prepare for such events.
• 3.6. We take the stewardship of your data seriously and follow specific principles when responding to government requests for your data:
  1. Transparency.
  2. Resistance to blanket requests.
  3. Protection of all users.
  4. Provision of trusted services.